WagePilot
Rotas, geofenced clock-in, holiday and live labour cost in one app for small UK teams that do not sit at a desk. Built to replace spreadsheets and per-seat billing.
- Status
- Live
- Pricing
- Free for one site, then £29/mo per site
What is WagePilot?
WagePilot is a UK workforce app that combines staff rotas, geofenced clock-in, holiday tracking and a live labour-cost board in one place. It is built for small teams that do not sit at a desk, and replaces spreadsheets and per-seat billing. It is free for one site and up to five people, then £29 a month per site.
The problem it solves
The problem
Small teams that do not sit at a desk still run on paper timesheets re-keyed by hand on a Sunday night, and per-seat software that charges more for every new hire. The real cost is hidden: a single over-staffed shift, repeated each week, can cost more in a year than the software does in a decade, and most owners only find out a week later on payday.
How WagePilot fixes it
WagePilot puts rotas, geofenced clock-in, holiday accrual and a live labour-cost board in one app, so the wage bill is visible while you build the week rather than after it. Clock-in is checked by location only at the moment staff start and finish, which ends buddy-punching without tracking anyone through the day.
Who it is for
Cafés, pubs, restaurants, holiday lets, salons, care providers and trades teams from two to fifty staff. The free plan covers one site and up to five people with no card, and Core is a flat £29 a month per site with unlimited staff, instead of the roughly £200 a month a per-seat tool would charge for fifty people.
What it does
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Geofenced clock-in
Staff clock in from the right place, on their own phone. No shared terminal, no buddy-punching.
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Rotas in minutes
Build the week, publish it, and let the team see their shifts. Changes reach everyone instantly.
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Live labour cost
Watch the wage bill as you schedule, so a busy week never becomes a surprise at month end.
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Holiday and absence
Requests, approvals and balances handled in one place, away from the group chat.
WagePilot vs per-seat rota apps
| Compared on | WagePilot | Per-seat apps |
|---|---|---|
| Pricing | Flat £29/mo per site, unlimited staff | Charged per user: every new hire costs more |
| Cost for 50 staff | £29/mo | Roughly £200/mo |
| Free tier | One site, up to 5 staff, no card | Trial only, card required |
| Clock-in | Geofenced, on each person's phone | Shared terminal or honour system |
| Labour cost | Live as you build the rota | After the fact, if at all |
Built to be fair
Free for one site, then £29/mo per site. No per-seat surprises and no long lock-in. The full detail, and any free trial, live on the product site.
Visit wagepilot.co.uk- £0
- Per staff member, always
- £29
- Flat, per site, per month
- No card
- Required to start
Common questions
What is WagePilot?
WagePilot is a workforce app for small UK teams that brings staff rotas, geofenced clock-in, holiday tracking and a live labour-cost board into one place. It replaces paper timesheets and per-seat software, and is free for one site and up to five people.
How much does WagePilot cost?
WagePilot is free for one site and up to five staff, with no card required to start. The Core plan is a flat £29 a month per site with unlimited staff, instead of the roughly £200 a month a per-seat tool would charge for fifty people.
Is WagePilot free?
Yes. One site and up to five people are free, with no card needed. You only move to the £29-a-month Core plan when you need more than one site or more than five staff.
How does geofenced clock-in work?
Staff clock in and out on their own phone, and WagePilot checks their location only at those two moments. That ends buddy-punching and shared terminals without tracking anyone through the rest of the shift.
Who is WagePilot for?
WagePilot is built for small UK teams that do not sit at a desk: cafés, pubs, restaurants, holiday lets, salons, care providers and trades teams from two to fifty staff.
Does WagePilot track labour costs?
Yes. A live labour-cost board updates as you build the rota, so you can see the wage bill while you schedule rather than discovering it later on payday.
What per-seat billing really costs
Most rota apps bill per person, so every new hire quietly costs more. WagePilot is a flat £29 a month per site, whatever your headcount. Move the slider to your team size.
A representative comparison at about £4 per user a month (the going rate for per-seat rota tools), not a specific competitor. WagePilot is free for one site and up to five people, then £29 a month per site.
Talk to our team about your project
Whether it is a website, a custom platform or a problem you have not solved yet, start with a conversation. We reply within one working day, and we will tell you if we are the right fit.